Marketing Events Coordinator North America

Profile

Events CoordinatorAon is a leading global strategy consulting firm passionate about the insurance industry. We partner with our clients to identify profitable growth opportunities and improve operational efficiency for their business. This role directly reports to Events Manager.This role can be located in Chicago, New York, Florida, Texas or virtual/hybrid Chicago , New York or Florida, Texas regions.Aon is in the business of better decisionsAt Aon, we shape decisions for the better to protect and enrich the lives of people around the world.As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.Skills and experience that will lead to success:Support the regional events team to deliver first-class work product and programs, while managing multiple tasks at onceProduce, review, monitor, update and action all project-related documentation, ensuring that appropriate records are maintained and filed correctlyAttendance at events providing onsite support and ensuring smooth running of the event, set-up and breakdown - this role requires national/regional travelSupport to create and manage schedules including production, event, staffing, etc.Maintain a strong relationship with vendors and venues, include suppliers, contractors, photographers, catering, set designManage merchandise requirements, including ideas, research, procurement, inventory management and distributionResearch, evaluate and accurately/comprehensively prepare all delegate communication material in support of the smooth transition and attendance of invited guests at relevant conferences/eventsEfficiently and successfully organize and coordinate the logistics and administration of all assigned travel and accommodation requirements in support of the client’s activity (ex. NA)Manage dedicated regional mailbox and comms channels for the region, providing appropriate and timely follow-ups to colleagues and customers communicationsCommunicate effectively in writing and verbally building positive relationships with team members, clients and suppliersResponsible for packing/shipping of supplies to and from event destinationMaintain regional event calendar, providing transparency and promotion of regional event activities and their impact. Coordinate with colleagues globally to create a global calendarInvoice managementOther ad hoc duties as agreedExperience & Competencies:2-3 years event management and/or marketing experience, preferably in a highly-matrixed professional services environmentFamiliarity with in-person, hybrid & virtual events, including current tools & trendsWork in a structured, automatous and process orientated way with a high degree of autonomy and ability to self-motivate in ambiguous circumstancesAbility to communicate effectively with all levels of partners of internal and external organizationA positive and friendly manner, with a strong service orientation, high degree of flexibility, and the ability to work under pressureExcellent planning and organizational skillsSuperior verbal and written communication abilitiesResults oriented with a drive to succeedLogical with ability to multitask, prioritize and deliver in a dynamic environmentDemonstrate superior customer service to all clientsFlexibility to travel nationally / regionallyHow we support our colleaguesAon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; medical, dental and vision insurance, various types of leaves of absence, paid time off, including sick days and vacation days, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits are governed by the applicable plan documents and policies.In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. Aon is committed to a diverse workforce and is an affirmative action employer. People with criminal histories are encouraged to apply.We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ****Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. #LI-NS1#DICE#LI-HYBRID#LI-REMOTE 2512679,qualifications:UNAVAILABLE,responsibilities:Events CoordinatorAon is a leading global strategy consulting firm passionate about the insurance industry. We partner with our clients to identify profitable growth opportunities and improve operational efficiency for their business. This role directly reports to Events Manager.This role can be located in Chicago, New York, Florida, Texas or virtual/hybrid Chicago , New York or Florida, Texas regions.Aon is in the business of better decisionsAt Aon, we shape decisions for the better to protect and enrich the lives of people around the world.As an organization, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.Skills and experience that will lead to success:Support the regional events team to deliver first-class work product and programs, while managing multiple tasks at onceProduce, review, monitor, update and action all project-related documentation, ensuring that appropriate records are maintained and filed correctlyAttendance at events providing onsite support and ensuring smooth running of the event, set-up and breakdown - this role requires national/regional travelSupport to create and manage schedules including production, event, staffing, etc.Maintain a strong relationship with vendors and venues, include suppliers, contractors, photographers, catering, set designManage merchandise requirements, including ideas, research, procurement, inventory management and distributionResearch, evaluate and accurately/comprehensively prepare all delegate communication material in support of the smooth transition and attendance of invited guests at relevant conferences/eventsEfficiently and successfully organize and coordinate the logistics and administration of all assigned travel and accommodation requirements in support of the client’s activity (ex. NA)Manage dedicated regional mailbox and comms channels for the region, providing appropriate and timely follow-ups to colleagues and customers communicationsCommunicate effectively in writing and verbally building positive relationships with team members, clients and suppliersResponsible for packing/shipping of supplies to and from event destinationMaintain regional event calendar, providing transparency and promotion of regional event activities and their impact. Coordinate with colleagues globally to create a global calendarInvoice managementOther ad hoc duties as agreedExperience & Competencies:2-3 years event management and/or marketing experience, preferably in a highly-matrixed professional services environmentFamiliarity with in-person, hybrid & virtual events, including current tools & trendsWork in a structured, automatous and process orientated way with a high degree of autonomy and ability to self-motivate in ambiguous circumstancesAbility to communicate effectively with all levels of partners of internal and external organizationA positive and friendly manner, with a strong service orientation, high degree of flexibility, and the ability to work under pressureExcellent planning and organizational skillsSuperior verbal and written communication abilitiesResults oriented with a drive to succeedLogical with ability to multitask, prioritize and deliver in a dynamic environmentDemonstrate superior customer service to all clientsFlexibility to travel nationally / regionallyHow we support our colleaguesAon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; medical, dental and vision insurance, various types of leaves of absence, paid time off, including sick days and vacation days, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits are governed by the applicable plan documents and policies.In addition to our comprehensive benefits package, we encourage a diverse workforce. Plus, our agile, inclusive environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions, but we also recognize that flexibility goes beyond just the place of work... and we are all for it. We call this Smart Working!Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.Aon values an innovative, diverse workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. Aon is committed to a diverse workforce and is an affirmative action employer. People with criminal histories are encouraged to apply.We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation on ****Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. #LI-NS1#DICE#LI-HYBRID#LI-REMOTE,skills:UNAVAILABLE,workHours:UNAVAILABLE,jobBenefits:UNAVAILABLE,datePosted:2022-07-08T04:29:00 0000,employmentType:FULL_TIME,educationRequirements:UNAVAILABLE,salaryCurrency:USD,baseSalary:{@type:MonetaryAmount,currency:USD,value:{@type:QuantitativeValue,value:0,minValue:0,maxValue:0,unitText:YEAR}},validThrough:2023-07-08T04:30:43.000Z,industry:UNAVAILABLE,hiringOrganization:{@type:Organization,name:Aon Corporation,sameAs:****E Randolph,postalCode:60601,addressCountry:United States}}}

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